Registrar

The Registrar is a whole time Officer of the University and is appointed by the Syndicate, on the recommendation of the Selection Board. He is the custodian of the Common Seal and the academic records of the University. He is the Secretary of almost all the Statutory Bodies of the University. He is also the Principal Officer of the University to deal the matters with Government and other departments. He is responsible for all matters connected with the administration of the University and performs such other duties as may be prescribed / entrusted. He is assisted by the following officers:

    1. Sardar Muhammad, Deputy Director (Coordination)
    2. Nazia Sultana Deputy Registrar (Admn)
    3. Amjad Mehmood, Asstt. Registrar (SR)
    4. Qaiser Mehmood Nizami (Assistant Registrar (Estt.)
    5. Muhammad Rafique (Assistant Registrar (Legal)
    6. Zakir-ul-Haq, Assistant Registrar (Admin.)
    7. Zulfiqar Ali, Secretary to Vice Chancellor (Working in Admin Branch.)
    8. Iftikhar Ahmad, Administrative Officer (Estt.)
    9. Muhammad Mahfooz Ahmad, Administrative Officer (Gen)
    10.  Javed Iqbal, Administrative Officer (SR.)
    11.  Khalil Nawaz, Administrative Officer (Estt.)

There are following five sections under the administrative control of the Registrar:

    1. Administration Section
    2. Establishment Section
    3. Students’ Record Section
    4. General Section
    5. Litigation Section

Administration Section

Main functions & responsibilities of the Section are:

  1. Recruitment of academic and administrative posts of BPS-17 & above / Tenure Track Scheme.
  2. Conduct meetings of the Selection Committee / Selection Board.
  3. Pay fixation of the appointed employees BPS-17 & above.
  4. Appointment of Deans / Directors of the Faculties / Directorates / Institutes and Chairmen of the Teaching Departments.
  5. Maintain Service Books and Annual Confidential Reports of the employees BPS-17 and above.
  6. Deal with all service matters of employees BPS-17 & above / Tenure Track Scheme.
  7. All correspondence with the Government and other departments on matters relating to employees BPS-17 & above / Tenure Track Scheme.
  8. Any other responsibility assigned by the authorities.

Establishment Section

Main functions & responsibilities of the Section are:

  1. Recruitment of posts of BPS-16 and below.
  2. Conduct meetings of the Selection Committee.
  3. Pay fixation of employees BPS-16 and below.
  4. Maintain Service Books and Annual Confidential Reports of the employees BPS-16 & below.
  5. Deal with all service matters of employees BPS-16 & below.
  6. All correspondence with the Government and other departments on matters relating to employees BPS-16 and below.
  7. Any other responsibility assigned by the authorities.

  Students’ Record Section

Main functions & responsibilities of the Section are:

  1. To process the cases of verification of F.Sc Certificates of newly admitted undergraduate students from concerned boards.
  2. To process the cases of disable students for fee exemption / free hostel facilities.
  3. Process the cases of verification of IDPs students for fee exemption.
  4. To process the cases of all undergraduate, master and postgraduate students for Lahore Transport Company (LTC) Green Card and keep follow up.
  5. To process the disciplinary cases of the students
  6. To process the migration cases of the students
  7. To process the allocation of seats, schedule for academic year
  8. To process the applications of all undergraduate and postgraduate students (related to veterinary / animal science disciplines) for registration with Pakistan Veterinary Medical Council (PVMC), Islamabad
  9. To process the cases of NOC / registration with the Pakistan Pharmacy Council (PCP)
  10. To make entries of requisite information of all undergraduate students in online Student Record management System
  11. To gather, compile and finalize the information related to students on the prescribed formats demanded by Higher Education Commission (HEC), Islamabad, Punjab Higher Education Commission (PHEC), Governor’s Secretariat, Chief Minister’s Secretariat, Federal Bureau of Statistics, L&DD Dept, Govt. of the Punjab and by the intelligence agencies etc.
  12. To process the applications of students for correction / change in their own name(s) or in their father’s name in the University after fulfillment of prescribed codal formalities.
  13. To deal student’s cases in court of Law / Provincial Ombudsman, Chancellor / Governor’s Secretariat, by preparing the para-wise comments, reports, replies etc in consultation with the University Legal Advisor.
  14. To deal the cases of educational / training institutions seeking affiliation with UVAS, Lahore by fulfilling all prescribed codal formalities.
  15. To keep the record of students’ new admissions, enrolments, receipts of prescribed affiliation fees from affiliated institutions
  16. To conduct the meetings of affiliation committees and ensure the follow up of decisions.
  17. To process the cases of NOC / Permission from the HEC, Islamabad for starting new postgraduate degree programs on the prescribed format.
  18. To prepare the agenda & minutes of Deans Committee and convey its decisions to concerned quarters for needful action.
  19. Any other responsibility assigned by the authorities.

General Section

Main functions & responsibilities of the Section are:

  1. Constitution of the Statutory Bodies of the University:
      1. Syndicate
      2. Academic Council
      3. Selection Board
      4. Board of Faculties
      5. Advanced Studies & Research Board
      6. Finance & Planning Committee
      7. Affiliation Committee
      8. Discipline Committee
      9. Campus Committee
  2. Constitution of following committees of the University:
      1. Library Committee
      2. Dean’s Committee
      3. Mosque Committee
      4. Estate Management Committee
      5. Disciplinary Advisory Committee
      6. House Allotment Committees (BPS-1 to 15 & BPS-16 and above)
      7. Advisory Committee for Medical & Health Services
      8. University Canteen / Cafeteria Management Committee
  3. Conduct the meetings of the Statutory Bodies.
  4. Implementation of the decisions taken by the Statutory Bodies.
  5. Nomination of Faculty Members / Officers for short training, workshops, seminars, symposia & courses etc.
  6. Compilation of the Annual Report of the University.
  7. Compilation of various statistical reports.
  8. All correspondence with the Government and other departments relating to general administration matters.
  9. Publication of all types of advertisement of the University in Press.
  10. Dealing all kinds of correspondence / Letters received from different quarters except service matters. 
  11. Any other responsibility assigned by the authorities

Litigation Section

Main functions & responsibilities of the Section are:

  1. It coordinates between the University/Schools/Departments/Centers / colleges and the University legal advisor in handling the court cases.
  2. It also coordinates between the lower, higher and apex courts and the University and apprises the courts with the viewpoint of the University in various issues through University Legal Advisor.
  3. The legal cell submits the partwise comments with the help of department/section concerned in the suits filed against the University in courts and make follow up in the court of law.
  4. It also coordinates between various departments/centers/sections and legal advisor(s) for obtaining advice on legal issues in day to day working of the University.
  5. It also advises the University on all legal matters, including disciplinary matters, service matters affiliation issues etc. wherever is required.
  6. It also assists the office of the Registrar is preparing replies in various cases/appeals.
  7. It is also responsible for addressing legal issues arising out of the activities of the University.
  8. Any other responsibility assigned by the authorities